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Free quotation, invoice, bill and challan formats

Word and Excel · no sign-up · updated 16 October 2026

The documents Indian small businesses send most, each as a real Word and Excel file with a filled-in sample. The tax documents do the GST themselves: taxable value after discount, then CGST + SGST inside your state or IGST across states, decided by the place of supply. The no-tax ones, such as a delivery challan for job work and a bill of supply, have no tax columns at all.

Bill format: a simple cash bill in Word and Excel The counter bill a shop hands over with the goods. Works as a cash memo, a retail bill or a bill book page. Excel + Word Quotation format in Word Price a job or an order before the customer commits. GSTIN, HSN and tax split already in place. Word + Excel Estimate format in Word and Excel For work where the final figure depends on measurement: painting, repairs, fit-outs, fabrication. Word + Excel GST invoice format in Excel and Word A tax invoice with every Rule 46 field. The Excel file splits CGST/SGST or IGST from the place of supply. Excel + Word Proforma invoice format in Word and Excel Collect an advance or get a purchase approved before you dispatch. Clearly marked as not a tax invoice. Word + Excel Delivery challan format: a free GST challan in Word and Excel The document that moves goods when nothing is being sold: job work, repairs, goods on approval. Fields follow Rule 55. Excel + Word Bill of supply format: a free GST bill of supply in Word and Excel What a composition dealer or exempt seller issues instead of a tax invoice. No tax columns, with the wording the rules require. Excel + Word Travel bill format: a free tours and travels invoice in Word and Excel The invoice a tour operator, travel agent or cab operator gives for a trip, with trip details and GST worked out. Excel + Word Restaurant bill format: a free GST bill in Word and Excel A dine-in bill with 5% GST split into CGST and SGST, numbered, dated and ready to print. Excel + Word Handwritten GST bill format: a free printable blank and a filled-in sample A blank GST bill to print and write on, with the tick-boxes for the three copies, plus a filled-in sample. Printable blank (Word) + Blank bill (Excel)

Which one do you need?

Document	When you send it	Is it a tax document?
Quotation	Before the customer agrees, when you can name a firm price	No
Estimate	Before the work, when the final figure depends on measurement or what you find	No
Proforma invoice	After agreement, before supply, usually to collect an advance	No, and it should say so
Tax invoice	At supply: goods at dispatch, services within 30 days	Yes. Goes into GSTR-1; the buyer can claim credit
Handwritten GST bill	When you write the tax invoice by hand, in a bill book	Yes, if it carries the required fields and a signature
Bill / cash memo	A counter sale; the customer walks out with it	Only if you are registered for GST
Bill of supply	Composition dealers, and exempt sales by a registered seller	It is a GST document, but shows no tax
Delivery challan	Goods move without a sale: job work, repair, on approval	No. Not a substitute for an invoice on a sale
Travel bill	A tour package, a cab or coach booking	Yes, a tax invoice with the trip details
Restaurant bill	A dine-in or takeaway sale	Yes, a tax invoice at 5% for most restaurants

What the tax formats get right

Tax on the value after discount. A line discount reduces the taxable value before the GST is worked out. Several free templates online apply the rate to the list price and overcharge.
The CGST/SGST or IGST split follows the place of supply, compared with the first two digits of your GSTIN, and the rate never changes between the two.
An HSN/SAC summary grouped by code and rate on the tax invoice and proforma, the grouping your GST return uses.
Sample GSTINs with a valid check digit. They are fictional, but they pass the same checksum a real one does, so you can see what a correct number looks like.

The sample HSN/SAC codes and rates are illustrative. Rates for many goods changed in September 2025, so check yours on the CBIC rate finder or with your accountant before you send anything.

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